{"id":3444,"date":"2026-03-17T09:00:32","date_gmt":"2026-03-17T13:00:32","guid":{"rendered":"https:\/\/visuallease.com\/?p=3444"},"modified":"2026-03-18T09:48:45","modified_gmt":"2026-03-18T13:48:45","slug":"how-to-save-money-and-improve-roi-with-lease-accounting-technology","status":"publish","type":"post","link":"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/","title":{"rendered":"How to Save Money &amp; Increase ROI with Lease Accounting Software"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#1_Improved_Visibility_into_Lease_Obligations\" >1. Improved Visibility into Lease Obligations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#2_Additional_Savings_in_Auditing_Costs\" >2. Additional Savings in Auditing Costs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#3_Analyses_That_Help_Lease_Negotiations\" >3. Analyses That Help Lease Negotiations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#4_Automated_Lease_Accounting_ROI\" >4. Automated Lease Accounting ROI<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#5_Consolidating_Leases_for_Cost_Efficiency\" >5. Consolidating Leases for Cost Efficiency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#6_Centralized_Lease_Data_for_Better_Decision-Making\" >6. Centralized Lease Data for Better Decision-Making<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#How_quickly_can_this_software_produce_consolidated_lease_reports_for_board_and_lender_reviews\" >How quickly can this software produce consolidated lease reports for board and lender reviews?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#Which_analytics_can_reveal_underutilized_sites_or_cost_outliers_across_regions\" >Which analytics can reveal underutilized sites or cost outliers across regions?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/visuallease.com\/how-to-save-money-and-improve-roi-with-lease-accounting-technology\/#How_can_lease_accounting_software_help_consolidate_multi-location_leases_to_reduce_SG_A_overhead\" >How can lease accounting software help consolidate multi-location leases to reduce SG&amp;A overhead?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n[vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; overlay_strength=&#8221;0.3&#8243; shape_divider_position=&#8221;bottom&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_position=&#8221;all&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; width=&#8221;1\/1&#8243; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text]Leases are complex documents that can be challenging to interpret. Critically important details are often buried deep within a lease and can be (literally) hard to find. \u2014 Multiply that by hundreds of leases that companies often have, keeping up with all the different lease provisions is even more demanding.<\/p>\n<p>Yet, understanding lease obligations and options is a fundamental requirement of doing business and managing costs. <b>A lack of insight into important lease details can put organizations at risk of unnecessary expenses<\/b> \u2014 or of not meeting <a href=\"https:\/\/visuallease.com\/compliance\/\" target=\"_blank\" rel=\"noopener\">compliance requirements<\/a>.<\/p>\n<p>The penalty for not accurately reporting your lease obligations can include steep fines. These high stakes are what make a <a href=\"https:\/\/visuallease.com\/software\/\" target=\"_blank\" rel=\"noopener\">lease accounting and administration solution<\/a> such a powerful tool \u2014 one that provides valuable insights that can help your business avoid unnecessary lease costs and maximize the return on your lease investments.<\/p>\n<p>Let\u2019s take a closer look at how a <a href=\"https:\/\/visuallease.com\/solutions\/lease-accounting-software\/\" target=\"_blank\" rel=\"noopener\">lease accounting solution<\/a> can help you identify cost savings and improve your ROI.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"1_Improved_Visibility_into_Lease_Obligations\"><\/span>1. Improved Visibility into Lease Obligations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For public companies, lease obligations have implications for the <a href=\"https:\/\/visuallease.com\/asc-842-10-changes-you-need-to-know-about-your-balance-sheet\/\" target=\"_blank\" rel=\"noopener\">balance sheet<\/a> and compliance. For private companies, these obligations also have an impact on compliance, as well implications for bank covenants and for stakeholders who are concerned with assessing business risks.<\/p>\n<p>A lease accounting system should provide tools for not only automating vital accounting and disclosure <a href=\"https:\/\/visuallease.com\/visual-lease-reporting-features-asc-842-journal-entries\/\" target=\"_blank\" rel=\"noopener\">reporting functions<\/a>, but also ongoing tracking of all the leases in your portfolio.<\/p>\n<p>Technology should make leases more clearly defined and understandable \u2014 providing fixed fields of data that improve visibility into key aspects of leases such as:<\/p>\n<ul>\n<li>Financials, including calculations and reports<\/li>\n<li>Critical dates \u2014 and the consequences of missing those dates<\/li>\n<li>Termination rights, like early termination, lease bailout (\u201csales kickout\u201d), co-tenancy, exclusive use and sublet clauses<\/li>\n<\/ul>\n<p>This high level of transparency regarding lease obligations helps you mitigate risks and stay on top of important lease details that need your attention.<\/p>\n<p>For example, the system should alert you about an automatic renewal on a property lease you negotiated long ago \u2014 giving you the opportunity to determine whether the terms are still favorable or if they need to be <a href=\"https:\/\/visuallease.com\/a-complete-guide-to-commercial-lease-negotiations\/\" target=\"_blank\" rel=\"noopener\">renegotiated<\/a>.<\/p>\n<p>Similarly, with visibility into equipment lease auto-renewals, you can compare the lease cost with the current market value of the asset to determine whether it makes more sense to purchase than to continue leasing the equipment.<\/p>\n<p>Some systems can also alert you to events that you have to act on by a certain deadline, such as lease buyout opportunities.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Additional_Savings_in_Auditing_Costs\"><\/span>2. Additional Savings in Auditing Costs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>By improving lease transparency and automating the tracking and accounting process, lease accounting technology helps improve the accuracy and thoroughness of reporting. In turn, this reduces the amount of back and forth with auditors, which reduces costs overall. (For example, one customer saved tens of thousands of dollars in auditor fees by using Visual Lease\u2019s lease accounting system.)<\/p>\n<p>Lease accounting software also should provide an audit trail, including a detailed log in which every lease change can be viewed. This helps to assure auditors that all lease information is up to date and accurate.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Analyses_That_Help_Lease_Negotiations\"><\/span>3. Analyses That Help Lease Negotiations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The reporting and analysis capabilities within lease accounting and administration systems should enable you to identify and capture information that is valuable to your business \u2014 information that can help you make decisions for the future.<\/p>\n<p>For example, during COVID-19, many businesses reevaluated boilerplate language within leases and abstracted clauses related to lease terms such as force majeure, business interruption insurance and termination options.<\/p>\n<p>A <a href=\"https:\/\/visuallease.com\/solutions\/lease-management-software\/\">lease administration solution<\/a> should enable you to search your leases for particular clauses that have been favorable to you \u2014 or, on the other hand, clauses that have not been beneficial \u2014 and use that knowledge when negotiating a new lease or a renewal.<\/p>\n<p>For instance, you might uncover that your <a href=\"https:\/\/visuallease.com\/accounting-for-long-term-short-term-and-month-to-month-leases-under-asc-842\/\" target=\"_blank\" rel=\"noopener\">monthly rent<\/a> includes duplicate costs for services you were not aware of and are also paying for separately, such as cleaning, repairs or trash removal.<\/p>\n<p>Armed with this information, you may be able to renegotiate to have those costs removed from your lease agreement \u2014 or, you can cancel the services you have been paying for separately and take advantage of the services that the landlord provides.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Automated_Lease_Accounting_ROI\"><\/span>4. Automated Lease Accounting ROI<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For anything other than a small lease portfolio, <a href=\"https:\/\/visuallease.com\/why-you-should-retire-excel-in-lease-accounting\/\" target=\"_blank\" rel=\"noopener\">manual accounting<\/a> simply does not provide the tracking and analysis capabilities that a business needs to effectively <a href=\"https:\/\/visuallease.com\/top-3-best-practices-for-lease-management\/\" target=\"_blank\" rel=\"noopener\">manage leases<\/a> on an ongoing basis. The alternative of outsourcing the task to an accounting firm can rack up thousands of billable hours in fees \u2014 a costly proposition for even a large company.<\/p>\n<p>Automating the lease accounting process brings a new level of efficiency into your business while helping you use your leased assets more effectively, for a greater return on those investments. The bigger your lease portfolio, the greater your opportunity for savings.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Consolidating_Leases_for_Cost_Efficiency\"><\/span>5. Consolidating Leases for Cost Efficiency<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the key benefits of lease accounting software is the ability to gain full visibility into your entire lease portfolio. For businesses with multiple locations or subsidiaries, this in-depth view makes it easier to identify opportunities for lease consolidation. By analyzing data across all leases, companies can spot underutilized spaces or redundant lease agreements that are costing more than they should.<\/p>\n<p>For example, a company may discover that it\u2019s maintaining several leases in close proximity, where consolidating operations into fewer locations could reduce overhead costs.<br \/>\nConsolidating leases can also help minimize other associated costs, like utilities, management, and <a href=\"https:\/\/visuallease.com\/unraveling-common-area-maintenance-cam-charges-a-comprehensive-guide\/\" target=\"_blank\" rel=\"noopener\">CAM fees<\/a>. Lease accounting software allows businesses to simulate these consolidation scenarios as well, helping decision-makers choose the most cost-effective strategy.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Centralized_Lease_Data_for_Better_Decision-Making\"><\/span>6. Centralized Lease Data for Better Decision-Making<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Traditionally, <a href=\"https:\/\/visuallease.com\/how-to-get-lease-data-into-your-lease-accounting-tool\/\">lease data<\/a> might be stored in multiple formats and systems across departments like finance, legal, and real estate. This can lead to confusion and delays in accessing accurate information. Lease accounting software consolidates all this data into a single system that allows different teams to work from the same set of up-to-date information.<br \/>\nThis centralized access to lease data helps better collaboration across departments and allows decision-makers to make informed choices faster. Whether you\u2019re evaluating renewal options, planning for expansion, or deciding on a lease termination, having all the necessary data in one place makes the process more efficient and can save money.<\/p>\n<p>There are many <a href=\"https:\/\/visuallease.com\/streamline-your-finances-six-reasons-why-small-and-mid-sized-businesses-need-accounting-software\/\">benefits of using lease accounting software<\/a>. If you haven\u2019t chosen a platform yet, <a href=\"https:\/\/visuallease.com\/7-things-to-consider-before-choosing-a-lease-accounting-system\/\" target=\"_blank\" rel=\"noopener\">there are many things to consider<\/a> to ensure you get <a href=\"https:\/\/visuallease.com\/how-to-get-everything-you-want-in-a-lease-software-solution\/\" target=\"_blank\" rel=\"noopener\">everything you need<\/a> for your business in one system. Choosing a premium software, like <a href=\"https:\/\/visuallease.com\/vl-platform\/\" target=\"_blank\" rel=\"noopener\">Visual Lease\u2019s platform<\/a>, ensures that your company will have access to all of these features and can save money while increasing your ROI. <a href=\"https:\/\/visuallease.com\/visual-lease-software\/\" target=\"_blank\" rel=\"noopener\">Reach out<\/a> to our team today for more information and watch our <a href=\"https:\/\/visuallease.com\/lease-accounting-demo-video\/\">demo video<\/a> of how Visual Lease\u2019s platform works.[\/vc_column_text][\/vc_column][\/vc_row][vc_row type=&#8221;full_width_background&#8221; full_screen_row_position=&#8221;middle&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; class=&#8221;faq_vl_cs&#8221; overlay_strength=&#8221;0.3&#8243; shape_divider_position=&#8221;bottom&#8221; shape_type=&#8221;&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_position=&#8221;all&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; width=&#8221;1\/1&#8243; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_custom_heading text=&#8221;Frequently Asked Questions&#8221; font_container=&#8221;tag:h2|text_align:center&#8221;]<div class=\"divider-wrap\"><div style=\"height: 30px;\" class=\"divider\"><\/div><\/div><div class=\"toggles \" data-style=\"minimal\"><div class=\"toggle default\"><h3><span class=\"ez-toc-section\" id=\"How_quickly_can_this_software_produce_consolidated_lease_reports_for_board_and_lender_reviews\"><\/span><a href=\"#\"><i class=\"icon-plus-sign\"><\/i>How quickly can this software produce consolidated lease reports for board and lender reviews?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div>[vc_column_text]Modern lease accounting software can generate consolidated reports within minutes once your data is centralized and validated. Automated reporting tools pull key details from every lease and create accurate summaries for board packages, lender reviews, and internal planning. This reduces manual preparation time and improves confidence in the information you share with stakeholders.[\/vc_column_text]<\/div><\/div><div class=\"toggle default\"><h3><span class=\"ez-toc-section\" id=\"Which_analytics_can_reveal_underutilized_sites_or_cost_outliers_across_regions\"><\/span><a href=\"#\"><i class=\"icon-plus-sign\"><\/i>Which analytics can reveal underutilized sites or cost outliers across regions?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div>[vc_column_text]Lease accounting platforms offer financial and operational analytics that highlight locations with high occupancy costs, low utilization, or unexpected variances. These insights help you compare sites across regions, identify cost outliers, and prioritize consolidation opportunities that reduce unnecessary spend.[\/vc_column_text]<\/div><\/div><div class=\"toggle default\"><h3><span class=\"ez-toc-section\" id=\"How_can_lease_accounting_software_help_consolidate_multi-location_leases_to_reduce_SG_A_overhead\"><\/span><a href=\"#\"><i class=\"icon-plus-sign\"><\/i>How can lease accounting software help consolidate multi-location leases to reduce SG&amp;A overhead?<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3><div>[vc_column_text]Lease accounting software centralizes data from every office location and highlights opportunities to combine sites, end redundant leases, or renegotiate underperforming spaces. These insights can streamline real estate footprints and reduce SG&amp;A costs tied to rent, utilities, and administrative support. This applies to any industry with distributed office footprints, including professional services, finance, healthcare, insurance, technology, etc.[\/vc_column_text]<\/div><\/div><\/div>[\/vc_column][\/vc_row]\n","protected":false},"excerpt":{"rendered":"<p>[vc_row type=&#8221;in_container&#8221; full_screen_row_position=&#8221;middle&#8221; scene_position=&#8221;center&#8221; text_color=&#8221;dark&#8221; text_align=&#8221;left&#8221; overlay_strength=&#8221;0.3&#8243; shape_divider_position=&#8221;bottom&#8221;][vc_column column_padding=&#8221;no-extra-padding&#8221; column_padding_position=&#8221;all&#8221; background_color_opacity=&#8221;1&#8243; background_hover_color_opacity=&#8221;1&#8243; column_shadow=&#8221;none&#8221; column_border_radius=&#8221;none&#8221; width=&#8221;1\/1&#8243; tablet_text_alignment=&#8221;default&#8221; phone_text_alignment=&#8221;default&#8221; column_border_width=&#8221;none&#8221; column_border_style=&#8221;solid&#8221;][vc_column_text]Leases are complex documents that can be challenging to interpret. Critically important&#8230;<\/p>\n","protected":false},"author":2,"featured_media":3445,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[170],"tags":[209,215,216,63],"company_size":[],"company_portfolio_size":[],"company_industry":[],"case_study_topic":[],"class_list":["post-3444","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-lease-accounting","tag-covid-19","tag-lease-accounting","tag-roi","tag-technology"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/posts\/3444","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/comments?post=3444"}],"version-history":[{"count":0,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/posts\/3444\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/media\/3445"}],"wp:attachment":[{"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/media?parent=3444"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/categories?post=3444"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/tags?post=3444"},{"taxonomy":"company_size","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/company_size?post=3444"},{"taxonomy":"company_portfolio_size","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/company_portfolio_size?post=3444"},{"taxonomy":"company_industry","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/company_industry?post=3444"},{"taxonomy":"case_study_topic","embeddable":true,"href":"https:\/\/visuallease.com\/wp-json\/wp\/v2\/case_study_topic?post=3444"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}